30
Jun
09

Art of Preparing Presentations – Understand what your audience like to know

When we are preparing for reports or presentation materials for specific group of readers, we need to know what the report is for, the reader’s job role to determine the level of detailed information for this group of users to understand and respond to the questions/clarifications we need from them through the whole process.

When we communicate either through verbal (e.g. phones, meeting) or non-verbal (e.g. emails, presentation materials, reports) there are 4 types of message that are present in every message/sentence we send:

  • What we mean to say
  • What we actually say
  • What the other person hears
  • What I think they hear

Hence whenever we communicate, we must always strive for clarity.  The message you intend to send is the one that should be received.

My Rules of Thumb for Presentation Slides

  1. Not more than 6 words in a sentence.
  2. Be specific and concise.
  3. Do not put in too many information on one slide.  Breakdown into points and add another slide to continue.
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