Having working with so many projects, I see most of them failed in achieving project deadlines. Reasons like scope creeps, unclear project activities are the common but most project managers always miss out on setting and follow through the sign-off criteria/goals for each phase’s milestones.
Getting the project team to work out and agree on the sign-off conditions allows us to know what we need to set as baselines to work out all the deliverables for each milestones and probably leeways or conditional sign-off with mutual agreement to get on to the next phrase.
I will probably see that project managers need to spend time to work on as this will helps in:
- Clear objectives on what to achieve for each phase
- Measurements on what had been done so far for each phase and to plan adjustment to project timeline if necessary
- Clear picture to the project steering committee and project team to know and understand what they need to contribute and work on to achieve for the target deadline(s).
The areas to include the sign-off criteria must be indicate in every project phase, and link this milestone with a set of deliverables (may it be some documentations or agreed activities to accomplish). Importantly communication and sharing of each information are to be done to all levels of the project team so everyone is set to work towards the plan
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